Policies

Policies and Information

Rates: Each cabin has different rates due to floor layout. Rates are subject to change without notice. Please see rates sheet for nightly rates.

FOR SPECIAL RATES AND DISCOUNTS PLEASE CONTACT THE OFFICE-970-393-1053

Booking Policy: You will be required to pay for your full stay at the time of your booking, in the event of a need to cancel please see our cancelation policy.

Damage Policy: There will be a $100 refundable damage deposit added to each reservation at the time of booking. This deposit covers damages done to your cabin and/or the excess cleaning due to dogs that leave excess hair on bedding and or furniture (when dogs are present) unwashed dishes, or for missing items out of the cabins. Damage deposits will be refunded within 24 hours so long as the cabins are left in clean order and there are no missing or damaged items.

Peak season – September thru March

Nonpeak season – April thru August

Minimum stay:  A minimum 2-night stay is required for reservations except for Holidays which would require a minimum of 3 nights. Exceptions for 1-night stays will be available at the discretion of the owners and must be booked through the office only. See office hours under contact on our website.

Additional guests: There will be $15 added for additional guests per night. Children 7 and under are free; however, they do count towards the cabin’s maximum occupancy.

As we are a small family-owned business, late cancellations and no-shows impact us; therefore, we ask for your understanding in respecting our deposit and cancellation policies:

Cancelation /Changes Policy: All reservations cancelled 15 days prior to your arrival date will receive a full refund minus $20.00 proccing fee. If cancelled less than 15 days prior to your arrival you will forfeit 100% of the balance of your stay, however your damage deposit ($100.00) will be released. * Please call the office and speak with Ruth if you have any questions.

* Due to our location and the inclement weather, weather shall not be an accepted reasoning for cancelling. Our weather can change drastically and very quickly. November to May you must be prepared for the winter driving conditions. Refunds will be issued only if highway 40 is closed for your entire stay. You may also choose to re-schedule.

Pet Policy: We will allow well mannered, house broke dogs for a small non-refundable fee of $15, per night.  There will be a maximum of 2 dogs per cabin. We require the pet form to be filled out and emailed to us when making your reservations. Please see our pet waivers and release forms. Dogs that you have not summited forms for will not be permitted on the property. No other animals will be permitted.

Quiet hours: 10:30 pm-8:00am daily. Please be considerate of our other guests.

Check-in-time:  Check in time will be any time after 3 pm the day of your arrival. If you booked online or used a credit card your cabin will be unlocked, and you will find the key on the kitchen table.

Check –out time: Please be ready for check out at 11:00 am. Any check outs later than that are subject to a $100.00 late check-out fee unless previously arranged. Any checkouts after 3pm will accrue an additional nightly rate.

Check-out producers:  Prior to check-out please be sure to wash and put away all your dishes. All trash must be taken to the dumpsters that are located near the parking area. All towels and linen maybe left in your cabin.

Winter months: We keep our roads and parking lot well plowed so that they are ready for you. Rabbit Ears Adventure Cabins will ensure that the walkway to your cabin is clear of snow on the day of your check in.  You will be responsible for shoveling your walkway to and from your cabin during your stay. If you have a physical/ medical reason and you are unable to do this, please email us and we will be happy to make any necessary accommodations for you during your stay.

All buildings are non-smoking (all types) and is completely prohibited!

Campfires will be authorized in designated locations only and will strictly adhere to our county wide fire ban policy.

If you wish to smoke you may do so outside of your cabin, all cigarette butts must be picked up and disposed of properly. The owners and staff here at Rabbit Ears Adventure Cabins thanks you for helping us keep our grounds beautiful and well maintained. If you or any persons of your party are found to have been smoking in any of our buildings, you will be charged a $200 cleaning fee.

NOTICE REGARDING GUEST PROPERTY:

You will have a key for your cabin, and you are responsible for assuring the cabin is locked when you are not in the cabin.  By state statute, Rabbit Ears Adventure Cabins is NOT RESPONSIBLE FOR LOSS OR DAMAGE TO ANY ARTICLE OF PERSONAL PROPERTY OR INTANGIBLE PROPERTY LEFT WITHIN THE CABIN.

** Snowmobiles – Riding snowmobiles to/from Rabbit Ears Adventure Cabins is a privilege. Failure to comply with any/all of the rules will result in a loss of this privilege to you and your party.

Riding to and from our cabins up to the Rabbit Ears snowmobiling area is done so at your own risk!

• The only way to access Rabbit Ears from our cabins is up the side of the highway, via highway easement.           
• Private property boarders both sides of the highway easement all the way to the junction of 40& 14. Riding on any of this private property is strictly prohibited. Guests found riding on private property will result in prosecution to its fullest extent.
• It is your responsibility to know where private property is once you get to Highway 14 (there is a large amount of land that is private this side of the Ears).
• You may allow your snowmobile to warm up at your trailer/ truck, but please be courteous of our other guests.
• Your snowmobile needs to remain in your trailer, truck, or on your sled deck when not in use.
• Snowmobiles may not be driven (or parked) to any cabins.
• You may ride from your trailer/truck out the gate to enter the trail to head up the highway to 14. Beyond this, riding anywhere on Rabbit Ears Adventure Cabins property is STRICKYL PROHIBITED AND WILL NOT BE TOLERATED.

Release and Waiver of Liability

Upon or before check-in, Guests age 18 and over MUST sign our RELEASE & WAIVER OF LIABILITY form and
children under 18 must be named and listed properly below or on the other side if additional room is required.

Please be aware that Rabbit Ears Adventure Cabins, LLC has taken reasonable steps and precautions to assure your
safety while staying with us. In using our property, however, you do so at your own risk. To stay with us our
Release & Waiver of Liability must be signed upon your arrival or brought with you already signed.

Please sign this Release & Waiver of Liability, thereby indicating that you agree to release and hold harmless Rabbit
Ears Adventure Cabins, LLC, its owners, agents, landlords and other guests from any liability. This Release and
Waiver of Liability shall not apply to any claims arising from the negligence of Rabbit Ears Adventure Cabins,
LLC, its owners or agents.

I, the undersigned (hereinafter the Guest) hereby irrevocably & unconditionally waive and release & hold harmless
from liability Rabbit Ears Adventure Cabins, LLC, its owners, landlords, agents, and other guests (all five
hereinafter known as Releasees) from any & all liabilities, claims, actions, damages, costs, or expenses of any nature
whatsoever whether in law or equity, known or unknown, occurring during, caused by, relating to, or arising in any
way from participation at Rabbit Ears Adventure Cabins, LLC.

Guest also understands that attending a facility in the country may involve voluntary participation in physical
activities both indoors and outdoors, and certain exposure to wildlife and walks, steps, paths, and roads that are
uneven. With these, and all related activities, there is a certain element of risk. By accepting this waiver, Guest
hereby acknowledge that participation and use of facilities and grounds are at Guest s own risk, and that Guest
assumes all responsibilities for any and all aspects of participation by both Guest and any children who might
accompany Guest. Guest understands that hot tubs are provided as one of the available activities and the proper use
is required. This waiver applies to any and all activities, named and unnamed herein, which are voluntarily
participated in by guests and family members & visitors of guests at Rabbit Ears Adventure Cabins, LLC.

The Guest understands that there are special risks involved in the use hot tub or whirlpool tubs. Children under the
age of 13 years are NOT ALLOWED to use the Hot Tub. Guest is aware there are potential dangers to children who
are not carefully supervised, as well as any person using a hot tub or whirlpool tub too long or if a person has health
risks, is intoxicated, using any kind of drugs or medication, or pregnant. Guest agrees to waive any claim
whatsoever against Releasees or other guests of property for accidents or injury arising from use of hot tub or
whirlpool tubs. Guest agrees that he/she is responsible and liable for any damages that occur to the hot tub or
whirlpool tub through their or their guest's misuse or negligence.

Guest also understand that this Release & Waiver of Liability irrevocably and unconditionally releases and holds
harmless all Releasees from any financial or other liability for any injury, bodily harm, sickness, illness, or loss of
life that I as a Guest or my family member or friend may suffer and from any economic harm or loss of property
occurring during, caused by, relating to, or arising in any way out of staying at Rabbit Ears Adventure Cabins, LLC .

I, the undersigned, have read this Release & Waiver of Liability and understand all of its terms; I have executed it
voluntarily, with full knowledge of its significance, and intend to be legally bound by it. I understand that each child
here with me who is under 18 years of age is to be named below and is my responsibility while here at Rabbit Ears
Adventure Cabins, LLC. My signature includes them in coverage of this release form. My children who are here
who are 18 and older will sign the release themselves and assume personal responsibility.

Pet Waiver

We are excited to have you here at Rabbit Ears Adventure Cabins and we understand the relationship that our guests have with their dogs. On behalf of the owners and staff here at Rabbit Ears Adventure Cabins we hope that you and your pet have a relaxing and enjoyable stay. We appreciate your cooperation in adhering to these simple guidelines.

• Pets are not permitted in any buildings other than your cabin. (This includes the game room, sauna, or the hot tub). Pets shall always be leashed and under your direct control.

• Pets shall not be left unattended in your cabin unless they are crated. In addition, if they are left in a crate, they must NOT be a disturbance to other guests while you are away.

• As we do not have designated dog areas, we require that you please pick up after your pet to ensure our grounds are enjoyable for everyone. There are two locations that you can dispose of your dog’s waste after it has been placed in a plastic bag.
• In each cabin you will find a “doggy blanket “this is for your pet’s use either on the floor OR to place over the bedding should you allow your pet to sleep on the bed with you. It is our preference that you do not allow your pet to get on the furniture or the beds. Be advised that we do charge for excess cleaning due to dog hair and dirt on bedding and or furniture.

• To pay all additional cleaning and /or repair costs necessitated by my pet during our stay, I authorize Rabbit Ears Adventure Cabins to charge my card for the necessitated cost of cleaning and or the repairs. Rabbit Ears Adventure Cabins will ensure that any charges will be made within 24 hours of my departure.
• To take all measures to ensure that my pet does not cause a disturbance to the staff or other guests during our stay. Should my pet cause such a disturbance I agree to either shorten my stay or find another place for my pet to stay. I agree that should I have to shorten my stay due to my pet I am responsible for the full cost of my booked stay and there will be no refunds given to me for any reduction in number of days/nights from the booked days/nights.
• To assume full responsibility, financial and otherwise, for any injury to any person and damage to any property caused by my pet. I will fully indemnify and hold harmless Rabbit Ears Adventure Cabins, its owners, agents, and employees from any claims and damages including costs and attorneys’ fees for any damage to any person or property caused by my pet.